MINUTES GREENSPRING EAST HOMEOWNER'S ASSOCIATION, INC.
BOARD OF DIRECTORS
Thursday, December 11, 1997
The monthly meeting of the Board of Directors of the Greenspring East Homeowner's Association was held on Thursday, December 11, 1997 at 2709 Moores Valley Drive, Baltimore, Maryland 21209.
Present at the meeting were the following:
Ron Bondroff, President and Chairman of the meeting
Stanley Turk, Treasurer
Alan Fink, Secretary
David Caplan, Metro Property Management, Inc.
Ron Bondroff was elected Chairman of the meeting , called the meeting to order at 7:30 p.m. and declared that a quorum was present.
The Minutes of the meeting of October 13, 1997 were read and approved.
The first order of business was a discussion of old business.
David Caplan reported on the situation with 12 Willwood Court and the pending litigation. There have been discussions of some type of compromise - possibly a fence with bushes surrounding it. Also the use of an "invisible fence" was also suggested. Management suggested that the Board consider a compromise; however, the Board felt that there should be further discussion with the Association's lawyer before approval of any compromise.
David Caplan also reported that Ryland has not responded to the management company's inquiries as to the broken fences and french drains at the retaining wall area. The suggestion was made that since there has been no formal dedication of the open space and property to the HOA, that pressure be put on Elwood Sinsky, the original developer, to have all of the open issues with Ryland resolved. If no resolution of the issues occurs within a reasonable period of time, the County may be requested to intervene.
As to the continuing violations at 7510 Stream Crossing Road, David Caplan reported that the property owner had failed to appear before the Baltimore County Planning and Zoning Board to answer charges filed by the County. The case will be now headed to the Circuit Court for enforcement. The Board directed that the management company obtain copies of any filed complaints. The Board also directed that action be taken to collect the unpaid assessments. The management company will continue to monitor this situation.
Ron Bondroff brought up the lack of communication between the Board and the management company concerning many of these issues that affect the Association and directed that Michael Klein, the President, either be more responsive or keep David Caplan as our representative.
The next order of business was the report of the committees of the Board:
Architectural Review Committee
The committee reported that a representative of Duron Paints will meet to provide paint chips and color schemes for use by the owners for repainting.
The committee is also in the process of reviewing and revising the Guidelines. A report will be made to the Board as to any proposed changes.
Grievance-Violations Committee
No report.
Landscaping/Maintenance Committee
The committee received bids from several companies for landscaping and maintenance. The committee recommended that the Board accept the proposal of RAR Landscaping Co. for a three (3) year commitment for $15,680. The contract can be terminated upon 60 days notice. RAR will provide annual plants for $800 which was not recommended at this time. This bid was about $1,000 less than the other bid received.
The Board expressed concern about the poor quality of the Fall planting of the pansies and directed that RAR be informed of the concern. The management company will report on how this will be corrected.
The committee next recommended that Prolawn be hired for fertilization for the next
year at a charge of $1,820.00.
The next order of business was the report of Metro Property Management, Inc.
David Caplan then reported that much of his report was taken up in old business.
The next order of business was new business.
The Board next discussed the recommendations of the Landscaping/Maintenance Committee as to contracts for the next year
After discussion the following resolutions were approved by unanimous vote:
"Resolved, that the RAR Landscaping Co. be hired for a three year contract at $15,680.00. The planting of annuals be determined at some later date."
"Resolved, that Pro-Lawn-Plus, Inc. be hired for grass, tree and shrub fertilization and insect control for $1,820.00, with certain services to be deleted."
Copies of these contracts were directed to be placed with the Minutes.
The Board next discussed the 1998 budget as outlined by David Caplan. The Board reviewed the line items and received an explanation as to certain of the proposed expenditures for the next year. The Board thereafter recommended some changes. The proposed budget also did not require any increase in assessments/dues.
After discussion and upon unanimous vote of the Board, the following resolution was adopted:
"Resolved, that the 1998 Budget of the Greenspring East Homeowners Association be adopted, as amended."
A copy of the Budget was directed to be placed with the minutes. Ron Bondroff requested that a copy be sent with the January coupon mailing.
Ron Bondroff reminded the management company to send out the assessment coupons in a timely manner and to include information on the web site for the Association (www.pikesvillepages.com).
The next Board meeting was tentatively set for March 9, 1998 at 7:30 p.m. at 2839 Quarry Heights Way, Baltimore, Maryland 21209.
There being no further business before the Board, the meeting was adjourned at 9:30
p.m.
Respectfully submitted,
ALAN FINK, Secretary