MINUTES
GREENSPRING EAST HOMEOWNER'S ASSOCIATION, INC.
BOARD OF DIRECTORS
The monthly meeting of the Board of Directors of the Greenspring East Homeowner's Association was held on Wednesday, December 2, 1998 at 4 Boulder Brook Court, Baltimore, Maryland 21209.
Present at the meeting were the following:
Ron Bondroff, President and Chairman of the meeting
Stan Turk, Treasurer
Alan Fink, Secretary
David Caplan, Metro Property Management, Inc.
Ron Bondroff was elected Chairman of the meeting , called the meeting to order at 7:03 p.m. and declared that a quorum was present.
The Minutes of the meeting of October 5, 1998 were read and approved.
The first order of business was the report of Metro Property Management, Inc.
David Caplan presented the proposed budget for the next year. The discussion of same was
deferred to new business. Mr. Caplan also presented the Board with a new management agreement and the Pro-Lawn contract the approval and discussion of which were also deferred to new business.
The issue of the unapproved (and half completed) deck at 7510 Stream Crossing was discussed. The management company sent a warning letter to the homeowner directing that they seek the appropriate approval. This has been ignored. A second letter requiring a reply by a date certain will now be sent. The management company will report on that response, if any.
The Board directed that the management company contact the attorney and direct that he be more prompt in sending out collection and covenant violation letters.
The continuing unresolved issues at 2800 Moores Valley Drive (paint color) and 2810 Quarry Heights Way (siding) have been referred to the Association's attorney for action. The management company will keep the Board informed as to the result of the attorney's effort to resolve these problems.
David Caplan also disclosed that there has been recent car thefts in the area. Efforts will be made to obtain information from the police as to whether there is an increase in thefts and if so, a request will be made for more patrols. The community will also be advised in the newsletter as to any additional information. The issue of private security patrols was mentioned as another means to combat any increase in crime; however, the Board was reminded that the Association's members rejected the last effort to employ security guards.
The next order of business was the report of the committees of the Board:
Architectural Review Committee
The two continuing issues were discussed in the Management Report.
Grievance-Violations Committee
No report.
Landscaping/Maintenance Committee
The dead trees along valley Park Drive have been replaced. There are no further replacements scheduled at this time.
Pro-Lawn has submitted a proposal for the coming year. The committee recommended approval. Discussion and vote was deferred to new business.
The next order of business was a discussion of old business.
As to 7510 Stream Crossing Road, the issue concerning deck approval was raised in the management report. All other issues appear to have been resolved including the payment of all past due assessments.
As to 2800 Moores Valley Road and 2810 Quarry Heights Way, these issues were raised and discussed in the management report.
Ron Bondroff reported that the Association has paid the dues of $500 and joined the Pikesville-Greenspring Community Coalition (PGCC) the local organization formed to address the issues presented by the proposed development of the Arundel quarry on Greenspring Avenue. The Board members attending the meetings held by the PGCC will report on the progress of the PGCC and information will be distributed to the Association concerning any important issues.
The Board also discussed the feasibility of using some of the open space for recreational purposes. This would also include a possible buffer between the HOA property and that of the Condominium. This issue will continue to be explored.
The next order of business was a discussion of new business.
Ron Bondroff presented the Board with the new agreement with Metro Property Management, Inc. The fees for the next year were held at the current rate with no increase for the next year.
After discussion, and by unanimous vote, the following resolution was adopted:
"Resolved, that the proposed Metro Property Management, Inc. Management Agreement is hereby approved as submitted."
The Secretary was directed to file a copy of the agreement with these minutes.
The proposed contract with Pro-Lawn Plus, Inc. was brought before the Board. It was decided that not all of the proposed services were necessary. Some of the winter fertilizations were deleted at a saving of about $500.
After discussion, and by unanimous vote, the following resolution was adopted:
"Resolved, that the contract with Pro-Lawn Plus, Inc. is hereby approved with the changes as indicated."
The Secretary was directed to file a copy of the agreement with these minutes.
The Board took up the issue of the budget for the coming year. In anticipation of an increase in some of the expenses for the year and to provide more funds in reserve for such items as emergency snow removal, the need for a small increase in assessments was deemed necessary. Under the terms of the HOA declaration and restrictions the Board may increase assessments by no more than 5% without needing approval of all the members.
After discussion, and by unanimous vote, the following resolution was adopted:
"Resolved, that the annual assessments of the members of the Greenspring East Homeowner's Association, paid quarterly, be increased by five percent (5%), effective January 1, 1999."
Metro Property Management, Inc. was directed to mail new payment books reflecting the payment increase in time for the January 1, 1999 payment.
The Board next voted on the 1999 Budget.
After discussion, and by unanimous vote, the following resolution was adopted:
"Resolved, that the proposed 1999 Budget be adopted as proposed."
The Secretary was directed to file a copy of the budget with these minutes.
The next meeting was set for Wednesday, February 10, 1999 at 2709 Moores Valley Road at 7:30 p.m.
There being no further business to come before the meeting, the same was adjourned at 9:15 p.m.
Respectfully submitted,
ALAN FINK, Secretary