MINUTES
GREENSPRING EAST HOMEOWNER'S ASSOCIATION, INC.
BOARD OF DIRECTORS
The monthly meeting of the Board of Directors of the Greenspring East Homeowner's Association was held on Monday, October 5, 1998 at 2733 Valley Park Drive, Baltimore, Maryland 21209.
Present at the meeting were the following:
Ron Bondroff, President and Chairman of the meeting
Barry Lubman, Vice President
Cassia Parson, Vice President
Stan Turk, Treasurer
Alan Fink, Secretary
Ron Bondroff was elected Chairman of the meeting , called the meeting to order at 7:35 p.m. and declared that a quorum was present.
The Minutes of the meeting of July 6, 1998 were read and approved.
The first order of business was a discussion of old business.
As to 7510 Stream Crossing Road, the sidewalk was replaced. The question was raised as to whether approval was obtained for the construction of the deck now being built. The issue was also raised as to the status of payment of assessments.
As to 2800 Moores Valley Road, there is still no compliance with the request to restore the paint color. The matter was to be sent to the Association's attorney for compliance as of October 14, 1998.
The issue was previously raised as to whether the fees paid to our attorney concerning the recent legal action involving 12 Willwood Court are recoverable from the homeowner. The general conclusion was that there was no ruling on the issue and that the parties are responsible for their respective expenses.
Ron Bondroff reported that the yard sale held August 16, 1998 was a success and was generally well received in the community. He hoped that this would be an annual event for the association.
2741 Valley Park Drive had some type of "tent" on the rear deck in violation of the covenants. After inquiry it was learned that the owner's wife had medical treatment making her sensitive to sunlight. The tent was to avoid the afternoon sun on the deck and that this was only temporary. The suggestion was made that if the tent was needed for next summer that permission be obtained, which would not be unreasonably withheld.
The Board is still awaiting the final transfer of the open space property to the Association from the developer, Ellwood Sinsky. Since there may be some open issues concerning the retaining wall and replacement of dead trees in various parts of the community, the Board did not intend to push the issue.
The Board is awaiting the resolution of the problem at 2810 Quarry Heights Way concerning the siding installed at the bay window. No approval was obtained and the siding does not comply with the standards established in the covenants. The owner was directed to restore the bay window to its original condition. The Board is awaiting the outcome of the demand.
The next order of business was the report of the committees of the Board:
Architectural Review Committee
Casey Parson reported that she is awaiting the outcome of demand letters sent to the owners of 2800 Moores Valley Drive (improper paint color) and 2810 Quarry Heights Way (improper siding on bay window). She also will follow up on the "tent" situation at 2741 Valley Park Drive so that a mutually satisfactory resolution of this problem can be reached.
Grievance-Violations Committee
No report.
Landscaping/Maintenance Committee
Barry Lubman reported that a car apparently went out of control and damaged the left sign and shrubbery at the left Quarry Heights entrance. The damage was repaired, paid by the driver at no expense to the HOA.
Fall cleanup, mulching and planting of pansies were underway. The dead trees along Valley Park Drive are scheduled to be replaced.
The committee expressed its satisfaction with the work performed by RAR and would recommend using them for the next year.
The next order of business was the report of Metro Property Management Company.
David Caplan was unable to attend the meeting due to sickness in his family. Ron Bondroff read the report in his absence and directed that a copy of the management report be placed in the Minutes. Some of the specific issues in the report were addressed in Old Business.
The operating checking account currently totals $3,515.36 and the operating reserves are $19,173.44. There are only two accounts with the attorney for collection one of which (7510 Stream Crossing Road) has had a lien filed against it for unpaid assessments.
The next order of business was new business.
Ron Bondroff reported that a coalition of community organizations has been formed to address the issues presented by the closing of the Arundel quarry December 31, 1999. Specifically, the Pikesville-Greenspring Community Coalition (PGCC) has been formed and is inviting home owners associations affected by the quarry to join. Ron Bondroff recommended that our association join since our community will be impacted by any development of the quarry site. The cost of joining has been set at $500 per organization. Mr. Bondroff also distributed copies of the proposed Charter and By-Laws of the PGCC for review of the Board.
After discussion, and by unanimous vote, the following resolution was adopted:
"Resolved, that the Greenspring East Homeowners Association join the Pikesville-Greenspring Community Coalition (PGCC) and that $500.00 is authorized to be paid to PGCC as membership dues."
Ron Bondroff discussed the issue of raising the annual assessment (dues) in order to keep a sufficient reserve of funds for contingencies and to meet expected increases in maintenance, landscaping and management expenses. The covenants provide for an increase up to five percent (5%) upon Board approval. Mr. Bondroff recommended the increase at this time in order to allow the printing of new dues coupons for January, 1999.
After discussion, and by unanimous vote, the following resolution was adopted:
"Resolved, that the annual assessment (dues) currently $180 be increased to $189 payable quarterly at $47.25 to be effective January 1, 1999."
The next meeting was set for Wednesday, December 2, 1998 at 4 Boulder Brook Court at 7:30 p.m.
There being no further business to come before the meeting, the same was adjourned at 9:45 p.m.
Respectfully submitted,
ALAN FINK, Secretary